Rowena Tsai’s Calendar Method

Description: In this video, Rowena, a productivity enthusiast and content creator, shares her unique approach to calendar blocking and task batching. She emphasizes the importance of slow productivity and creating simple systems that can help you work smarter, not harder.

1. Introduction and the Importance of Calendar Blocking (0:00 – 2:30)

   • Rowena introduces the concept of calendar blocking and explains its benefits for productivity and work-life balance.
   • Key Tip: Calendar blocking helps you work smarter, not harder, allowing you to get more done in less time.

2. Setting Up Your Calendar Blocks (2:31 – 6:00)

   • Rowena shares her personal system for setting up calendar blocks, which includes three main layers: non-negotiables, play, and work.
   • Key Tip: Prioritize your non-negotiables (personal needs and self-care activities) first, then schedule your work around them.

3. Non-Negotiables and Play (6:01 – 9:00)

   • Rowena explains how to identify and schedule your non-negotiables and play (time for yourself or with loved ones).
   • Key Tip: Schedule time for activities that fuel your soul and give you energy. This could include meditation, exercise, or hobbies.

4. Work and Deep Work (9:01 – 12:00)

   • Rowena discusses how to schedule work and deep work periods based on your energy levels and productivity patterns.
   • Key Tip: Schedule your deep work periods during the times when you are most energized and productive.

5. Using the Calendar in Practice (12:01 – 14:00)

   • Rowena provides practical tips on how to use the blocked calendar in daily life, including capturing all your to-dos and planning your tasks.
   • Key Tip: Use your calendar as a visual cue to remind you of your priorities and to keep you accountable.

6. Conclusion: The Power of Systems (14:01 – End)

   • Rowena concludes with the powerful message that you don’t rise to the level of your goals, you fall to the level of your systems. She emphasizes the importance of having a good system to fall back on.
   • Key Tip: Create a system that works for you and that you can rely on to help you achieve your goals.

I hope you find these insights as helpful as I did. Remember, productivity is not about doing more, but about doing what matters most to you. Happy organizing!

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